How CRM builds sustainability for accounting practices

Mar 5, 2021
3 min read

Illustration by Murat Kalkavan from Icons8

Most CRM software applications require accountancy practices to be process-oriented. In other words, it is about documentation that is used to react to client engagement.  

Tasks and workflows are approached surrounding transactions within client engagement.

At Uku, we based our CRM on a customer-focused approach. Naturally, we have workflow processes that you’d expect from all CRM software. Yet ours includes time tracking, so it is even easier to track all billable hours to determine how profitable a client is.

Every accountant that uses Uku can observe recorded transactional data and billed hours and how the customer wishes to interact, making it an invaluable tool to understand what type of client you are dealing with and understand how you can better improve customer satisfaction.

Finally, Uku's powerful reporting will permit users to analyse the entire practice and determine which services are selling more (or not), bringing in more revenue, or taking up more employee hours.

Away from using CRM software, this reporting can train staff to improve their lead generation processes, develop proposals, and even the client's customer satisfaction.  

By identifying CRM improvement areas, accountancy practices are formalising the sales process because each stage is recorded. 

Recording each stage, assessing its success and making improvements, helps firms achieve their revenue goals whilst simultaneously building a sustainable business model. 

End-user obstacles

One obstacle in implementing and structuring a CRM approach with technology is end-user adoption.

Usually, accountants have their own 'systems' of dealing with clients who have served them well over the years.

This 'system' can be in the form of emails, an Excel spreadsheet, or even on paper stored in the office. Most probably use some form of accounting software.

Accountants do not see themselves as 'salesy' but recognise the need to sell their services to remain profitable and sustainable.

The key to ensuring end-user adoption is to focus on what would make their life more comfortable to do their job and serve their customers better. 

Because if tasks are done on time, the customer is happy. This fosters a positive relationship from the outset, discussing and selling more of a ‘client offering’ than directly selling.

It's been our key focus here at Uku. 

We were formed because accountants want to do their tasks, track their billable hours, and record client relationship transactions even more effortlessly and reduce their stress levels. 

And from these clients, satisfaction grew, and our customers' clients wanted to work more with them by buying more value-based services.

The business processes are what creates value for customers. Uku’s CRM software enables the delivery of those business processes.

CRM should be a combination of people and technology

Successful CRM implementation requires the firm's partners and practice manager’s commitment to CRM and leadership. 

To summarise, successful CRM needs:

Allocating financial resources. Practice managers must invest in the right technology that is easy to adopt within their practices. 

Enthusiasm. Practice managers must be enthusiastic and confident when using CRM. If not, their accountants will likely not get staff buy-in. 

Adoption. Practice managers must be committed to using it and sharing the knowledge obtained with staff. So all can understand the value it brings. 

Patience. CRM strategy will take time to learn and practice but keep going, the rewards will be worth it in the long term. 

Remain focussed. Despite how busy accounting periods become, accounting firms must continue to use CRM. 

To achieve CRM success, discuss with everyone concerned what is required and the aims of implementing it. Ensure that all are kept up to date, who will be impacted, and when and how changes will occur. 

Use our CRM tool for a free 30-day trial and view how easy it is for others to benefit.

Autori Pilt
Smart Assistant


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